Privacy Policy

1. Introduction

This privacy policy applies to BattleBot and associated websites and services operated by Gangbusters Ltd, a company registered in England, with registered address at 7 Bell Yard, London, WC2A 2JR, England.

This policy sets out how we collect and process your personal data when you use our services, including the BattleBot Discord bot, our websites, and the tournament dashboard.

2. What Data We Collect

We may collect and process the following data about you:

• Discord user ID, username, and avatar
• Discord server (guild) membership information
• Tournament participation and match result data
• Technical data such as IP address, browser type, operating system, and usage activity when visiting our websites

3. How We Use Your Data

We use information held about you for the following purposes:

• To provide and manage tournament services
• To manage your account and deliver services you have requested
• To improve our services and user experience
• To communicate with you about tournaments you are participating in
• To ensure the security and integrity of our services

4. Legal Basis for Processing

We process your personal data on the following legal bases under GDPR:

• Contract performance: processing is necessary to provide you with the tournament services you have requested
• Consent: where you have given us consent to process your data for specific purposes
• Legitimate interests: we have a legitimate interest in analysing usage patterns to improve our services, maintaining the security of our platform against abuse, and communicating service updates to active users. We balance these interests against your rights and only rely on this basis where our interests are not overridden by your data protection rights.

5. Your Rights

Under GDPR, you have the following rights regarding your personal data:

• The right to access your personal data
• The right to rectification of inaccurate data
• The right to erasure ("right to be forgotten")
• The right to restrict processing
• The right to object to processing
• The right to data portability

To exercise any of these rights, please contact us at [email protected]. We will respond to your request within 30 days.

6. Data Retention

We retain your personal data only as long as necessary:

• Discord account data (user ID, username, avatar) is retained for as long as you participate in tournaments on our platform, and deleted within 90 days of your last activity or upon request.
• Tournament and match data is retained for up to 24 months after a tournament ends for historical records and dispute resolution.
• Technical logs (IP addresses, browser data) are retained for no more than 90 days.

You may request deletion of your data at any time by contacting us at [email protected].

7. International Transfers

Your data may be transferred to and stored at destinations outside the European Economic Area (EEA). Where we transfer your data outside the EEA, we will ensure that appropriate safeguards are in place to maintain the level of data protection required by GDPR.

8. Third-Party Sharing

We may share your personal data with trusted third-party service providers who assist us in operating our services, subject to confidentiality agreements. We may also disclose your data where required to do so by law.

9. Cookies

Our websites use cookies to distinguish you from other users. This helps us provide you with a good experience and allows us to improve our services. You can manage your cookie preferences through your browser settings.

10. Changes to This Policy

We may update this privacy policy from time to time. Any changes will be posted on this page and will take effect immediately upon posting. Your continued use of our services after changes are posted constitutes your acceptance of the updated policy.

11. Contact

If you have any questions about this privacy policy or wish to exercise your rights, please contact us at [email protected].